Trakom’s School Safety Solution Enhances Student Safety & Commute Efficiency for a Reputed School: A Case Study

Delhi Public School (DPS), a name synonymous with academic excellence and holistic education, has always prioritized the safety and well-being of its students. With several branches spread across the country, DPS has continuously sought to implement the latest technology to ensure a secure and seamless experience for students and their parents. Recently, a few branches of DPS have partnered with Trakom, a comprehensive school safety solution, to enhance their student commute and attendance management. This case study explores how DPS is leveraging Trakom’s innovative modules to streamline operations, ensure student safety, and provide peace of mind to parents.

Challenges: DPS was facing challenges typical of large educational institutions with thousands of students commuting daily. Key issues included:

• Ensuring Student Safety During Commutes: With multiple buses running across different routes, ensuring each student’s safety was a significant challenge.
• Accurate Attendance Management: Manual attendance in buses was prone to errors and inefficiencies, leading to concerns among parents and administrative staff.
• Parental Anxiety: Parents needed real-time updates on their child’s commute, attendance, and other school-related activities.
• Operational Efficiency: Managing bus routes, student information, and addressing emergencies required a streamlined solution that could provide real-time data and insights.

Solution: Trakom’s School Safety Modules

DPS turned to Trakom for a comprehensive solution that addressed these challenges. Trakom’s advanced features, designed specifically for educational institutions, provided DPS with the tools they needed to enhance student safety and streamline administrative tasks.

1. GPS School Bus Tracking: DPS implemented Trakom’s GPS School Bus Tracking Solution to monitor their fleet of school buses in real-time. This module enables the following for school admins:

• Live Tracking: Monitor the location of each bus on a live map, ensuring that buses are on the correct route and adhering to schedules.
• Route Management: Plan and optimize bus routes, reducing fuel costs and ensuring timely pick-ups and drop-offs.
• Emergency Alerts: Receive instant notifications in case of route deviations, unexpected stops, or emergencies, enabling quick responses and ensuring student safety.

2. RFID-based Automated Attendance Management: The RFID-based automated attendance management system has been a game-changer for DPS. By integrating RFID technology into the buses, DPS has been able to:

• Automate Attendance: Students swipe their RFID cards when boarding and exiting the bus, automating the attendance process and reducing the chances of errors.
• Instant Notifications: Parents receive instant notifications when their child boards and exits the bus, providing them with real-time updates on their child’s whereabouts.
• Centralized Attendance Data: The attendance data is automatically synced with the school’s admin dashboard, allowing for easy monitoring and reporting.

Trakom enables schools, parents and drivers to stay connected for a streamlined commute. It also ensures that school admins and parents are informed about student attendance in real time. All this is made possible by user-friendly apps and centralised dashboard.

 Comprehensive Admin Dashboard: The Trakom admin dashboard has provided DPS with a centralized platform to manage all aspects of student commute and safety. Key features of the dashboard include:

• Bus Monitoring: View real-time data on bus locations, route progress, and student attendance, enabling better decision-making and quicker responses to any issues.
• Student Information Management: Easily manage student profiles, including contact information, pick-up/drop-off addresses, emergency contacts, and bus assignments, all in one place.
• Emergency Management: Quickly access emergency contacts and deploy safety protocols in case of any unforeseen incidents.

Parent App: One of the standout features of Trakom’s solution is the Parent App, which has greatly improved the parent-school communication channel at DPS. The Parent App offers:

• Live Bus Tracking: Parents can track their child’s bus in real-time, ensuring they are always aware of their child’s location during the commute.
• Attendance Notifications: Receive instant notifications when the child boards and exits the bus, as well as daily attendance reports.
• Homework and School Calendar: Stay updated with the latest homework assignments and access the school’s holiday calendar, making it easier for parents to plan ahead.

Driver App: Trakom’s Driver App has empowered DPS bus drivers by providing them with the tools to navigate their routes efficiently and stay updated on any changes. Features include:

• Route Navigation: Drivers can access their assigned routes on the app, ensuring they follow the most efficient path and adhere to the school’s schedule.
• Real-time Updates: Receive real-time updates on route changes, roadblocks, or emergencies, allowing for quick adjustments and ensuring student safety.
• Communication with Admin: The app facilitates direct communication with the school’s administration, enabling drivers to report issues and receive instructions instantly.

Results: Since implementing Trakom’s school safety solution, DPS has witnessed significant improvements in several key areas:

• Enhanced Student Safety: The real-time tracking and automated attendance system have drastically improved the safety of students during their commute. Parents and school administrators now have peace of mind knowing that they can monitor and respond to any situation immediately.
• Operational Efficiency: The comprehensive admin dashboard has streamlined bus route planning, student information management, and emergency responses, leading to more efficient school operations.
• Parental Satisfaction: The Parent App has been particularly well-received, with parents appreciating the real-time updates and easy access to their child’s school-related information.

Delhi Public School’s partnership with Trakom has reinforced its commitment to student safety and operational excellence. By leveraging Trakom’s advanced features, DPS has not only enhanced the security of its students but also improved communication with parents and streamlined administrative tasks. As a prestigious institution, DPS’s trust in Trakom underscores the solution’s effectiveness and reliability in managing school safety and efficiency.

Top schools like DPS choosing Trakom is a testament to the platform’s capability in delivering top-notch solutions that meet the evolving needs of modern educational institutions. If you’d like to ensure the same level of student safety and operational efficiency in your school, give us a call or schedule a demo today! Exciting offers till 31st August!

FAQ’S

How does Trakom ensure the safety of students during their commute?

Trakom’s GPS School Bus Tracking solution allows school administrators and parents to monitor the real-time location of school buses. The system provides live tracking, route management, and emergency alerts, ensuring that buses are on the correct route and students are safe throughout their journey.

What is RFID-based automated attendance, and how does it benefit schools and parents?

RFID-based automated attendance uses RFID cards that students swipe when boarding and exiting the bus. This system automates the attendance process, significantly reducing errors associated with manual methods. Parents receive instant notifications about their child’s attendance, giving them real-time updates on their child’s whereabouts.

How does the Parent App improve communication between the school and parents?

The Parent App allows parents to track their child’s bus in real-time, receive instant notifications on attendance, and access homework assignments and the school calendar. This app enhances communication by providing parents with timely and relevant information about their child’s school activities.

What features does the Trakom Admin Dashboard offer to school administrators?

The Trakom Admin Dashboard provides a centralized platform for managing student commutes and safety. Key features include real-time bus monitoring, student information management, and emergency response tools. This dashboard enables better decision-making and enhances operational efficiency in schools.

How has Trakom’s solution impacted the operational efficiency of DPS?

Since implementing Trakom’s solution, DPS has seen a significant improvement in operational efficiency. The admin dashboard has streamlined bus route planning, student information management, and emergency responses. The automated systems have also reduced the administrative burden, allowing staff to focus on other important tasks.

Quick Read: Case Study: Enhancing Student Security with Trakom for a Residential Educational Institution