Know How A Leading Transport Company Conquered Logistical Inefficiencies & Reduced Fleet Turnaround Time With VTMS

admin16 February, 2024

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A renowned transport company has been working with us for over a few years. They have a significant presence in Delhi, Karnataka, North-East India, Gujrat, and a few other states.

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But when the company approached, they were struggling with inadequate fleet management due to poor visibility of vehicle status, inaccurate delivery estimates, and inefficiency of the fleet managers and drivers.

But the senior manager of the company realized that to move ahead with the growing needs of the industry, they must adopt better technology to streamline their operations.

This was when they got in touch with us. After understanding the issues, team Asti Infotech spent a few days analyzing what was causing the increased turnaround time and devising a tailor-made strategy.

Business Context

The transportation company struggled to align its daily activities and faced major delays.
They could not provide accurate information to customers regarding the estimated delivery time or any schedule change.
The lack of visibility and constant delays started affecting customer relationships.
Frequent idling and rash driving caused excessive fuel usage.
After realizing the issue, the senior manager of the company got in touch with us.
After a couple of meetings, they decided to opt for our Vehicle Tracking & Monitoring Solution (VTMS)
VTMS solved one of the company’s major issues, which was the lack of visibility.
Soon after deploying VTMS, our client saw a 33% decrease in the fleet turnaround time.
That’s not it. The tool further helped them with better fleet management, reduced fuel or vehicle theft risk, and improved vehicle economy.

Challenges Faced by the Transport Company

Inefficient Fleet Management due to Lack of Visibility : Without real-time tracking and monitoring of fleet, the company struggled to manage its fleet of vehicles efficiently.
Lack of visibility into the location and status of each vehicle made it challenging to optimize routes, utilize resources effectively, prompt response to customer demands, and take immediate action during emergencies.
Inaccurate Delivery Estimates : Since they couldn’t access real-time fleet updates, it was difficult to provide accurate delivery estimates to customers. The lack of visibility into the location and progress of vehicles resulted in unreliable estimated arrival times, causing customer frustration and potential loss of business.
Inadequate Customer Service : Without automated vehicle tracking, the logistics company struggled to provide accurate and reliable information to customers regarding the estimated time of arrival, delays, or changes in schedules.
This led to dissatisfied customers who experienced long waiting times or received incorrect information about their shipments.
Ineffective Maintenance Planning: In the absence of an automated system like Vehicle Tracking & Monitoring Solution, it was hard to keep track of vehicle maintenance schedules, including oil changes and general inspections. The company also faced unexpected breakdowns and higher maintenance costs. Besides that, the fuel economy was drastically dropping, making the authorities ponder over the issue.
However, they could not find any solid solution without a proper tracking system.
Limited Security & Theft Prevention : Our client had limited security measures in place to protect their assets. It was hard to detect and prevent vehicle theft, unauthorized stops or deviations from routes, and other security risks.
Additionally, they had no means to monitor driver behavior. Hence, they were not aware of whether drivers were following traffic rules and other security precautions or not.

How VTMS Helped?

24X7 Fleet Visibility with Real-Time Tracking : After VTMS came into place, the company gained 24X7 real-time visibility into the location and status of each vehicle in their fleet on a comprehensive dashboard. This enabled them to monitor the progress of deliveries, identify any delays or deviations from planned routes, and proactively address issues.
By having accurate and up-to-date information, fleet managers could make informed decisions to optimize routes, reroute vehicles if necessary, and ensure efficient fleet utilization.
Route Optimization : VTMS provided data insights and analysis, which helped identify the most efficient routes for each delivery. The company optimized routes by leveraging historical data, traffic information, and other relevant factors to reduce travel time and distance. This led to faster deliveries, improved fleet efficiency, and reduced the turnaround time by 33%.
Efficient Resource Allocation : The software enabled the company to track and monitor the availability and location of their vehicles in real-time.
With this information, they effectively allocated resources based on customer demands and optimized load distribution. By ensuring the right vehicle is assigned to each task and minimizing empty trips, the company enhanced fleet utilization.
Better Vehicle Safety & Maintenance Planning: VTMS comes with multiple security and alert systems, such as idling alerts, stoppage alerts, inspection alerts, over-speeding alerts, fuel theft alerts, vehicle inspection alerts, etc.
The advanced alert and notification systems for maintenance proactively address potential issues before they become major problems.
This helped the company minimize downtime, reduce the risk of breakdowns, and keep their vehicles in optimal condition, ultimately reducing fleet turnaround time.

Conclusion

The deployment of VTMS has helped the transport company conquer all logistical inefficiencies, apart from reducing the fleet turnaround time. They have further expanded their services after implementing VTMS, and we are actively working on improving their services for maximum company growth.

If your company is facing similar issues and wondering how VTMS can help you, schedule a Call Us Today

FAQ’S

What is VTMS, and how does it benefit transport companies?

VTMS, or Vehicle Tracking and Management System, is a technology that allows transport companies to monitor and manage their fleet in real-time. It benefits companies by providing insights into vehicle location, route optimization, and operational efficiency. VTMS helps streamline logistics processes, reduce turnaround time, enhance fleet management, ensure compliance and safety, and improve the overall customer experience.

How does VTMS contribute to reducing fleet turnaround time?

VTMS enables transport companies to optimize route planning and resource allocation by providing real-time data on vehicle location and status. By analyzing this data, companies can identify inefficiencies in their operations and implement strategies to minimize turnaround time. For example, VTMS helps in identifying idle vehicles, avoiding traffic congestion, and optimizing delivery schedules, leading to quicker turnaround times for fleet operations.

What measures does VTMS offer for ensuring compliance and safety in transportation operations?

VTMS offers various features to ensure compliance and safety in transportation operations. It provides real-time monitoring of driver behavior, such as speed and adherence to traffic regulations, allowing companies to enforce safe driving practices. Additionally, VTMS can track vehicle maintenance schedules, ensuring that vehicles meet safety standards and regulatory requirements. Alerts and notifications within the VTMS platform also help in addressing potential safety risks promptly.

How does VTMS improve the customer experience in logistics services?

VTMS enhances the customer experience in logistics services by providing accurate and timely information regarding shipment status and delivery ETAs. Customers can track their shipments in real-time, receive proactive updates on any delays or changes in schedule, and have greater visibility into the transportation process. This transparency builds trust and confidence in the logistics provider, leading to improved customer satisfaction and loyalty.

What are the future prospects of VTMS technology in the transport industry?

The future of VTMS technology in the transport industry looks promising, with continued advancements in IoT, AI, and predictive analytics. Integration of these technologies will further enhance the capabilities of VTMS, enabling more efficient fleet management, better predictive maintenance, and greater automation in logistics operations. As the industry evolves, VTMS will play a crucial role in helping transport companies adapt to changing market demands and maintain competitiveness.

Quick Read: Some of The Defining Features of an Advanced Transport Management Solution

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